Advanced Features of MS Word Class 5 | Easy Notes, Shortcuts & Examples

Introduction: Let’s Explore the Smart Side of MS Word!

Hey there, young learners!
You already know how to type, edit, and format documents in Microsoft Word — but did you know that MS Word can do much more than just write text?

In this lesson, we’ll explore some advanced features of MS Word that make it a super powerful tool for students, teachers, and professionals. You’ll learn how to insert pictures, create tables, add styles, check spelling, and even decorate your pages with borders and WordArt!

By the end of this post, you’ll not only type beautifully but also make your documents look creative, professional, and fun.

1. Using Styles and Formatting

Formatting helps make your document attractive and easier to read.
Instead of changing font size, color, and alignment one by one, MS Word gives you Styles — predesigned text formats.

• Example: If you select Heading 1, your title automatically becomes bold, large, and neatly spaced.
• Practical Tip: Use “Heading Styles” for titles and subheadings so your document looks organized.

How to Use:

1. Select your text.
2. Go to the Home tab → Styles group.
3. Choose a style (like Title, Heading 1, or Subtitle).

Takeaway:

Styles help keep your entire document neat and uniform — like a smart student’s notebook!

2. Inserting Pictures and ClipArt

A document with pictures is always more interesting!
MS Word lets you add images or ClipArt (ready-made illustrations) easily.

Steps to Insert:

1. Go to Insert tab → Pictures (or Online Pictures).
2. Choose an image from your computer or search online.
3. Resize or move the picture wherever you want.

Example: Add a plant image in your “Parts of a Plant” project.

Pro Tip: Use “Wrap Text” to position your image beside text perfectly.

Takeaway:

Pictures make your document more engaging and help you express ideas visually.

3. Creating and Formatting Tables

Tables help present information in a structured way — like organizing data into rows and columns.

Steps to Insert a Table:

1. Go to Insert tab → Table.
2. Drag and select the number of rows and columns.

Example:

Subject	Marks
English	90
Math	95

Formatting Options:

• Use Table Design tab to add colors or borders.
• Merge cells or adjust sizes for better presentation.

Takeaway:

Tables make your data neat, readable, and professional-looking.

4. WordArt and Text Effects

Want your title to shine like a poster? That’s where WordArt comes in!
It lets you turn boring text into colorful, stylish, and curved designs.

Steps to Use WordArt:

1. Go to Insert → WordArt.
2. Choose a style and type your text.

Example:

Use WordArt for “My Science Project” title to make it pop!

Takeaway:

WordArt makes headings eye-catching and creative — perfect for projects and posters.

5. Spelling and Grammar Check

No one likes silly spelling mistakes, right?
MS Word automatically checks for spelling and grammar errors.

• Red underline: Spelling mistake
• Blue underline: Grammar or word usage issue

Steps to Check:

1. Go to Review → Spelling & Grammar.
2. Word suggests corrections — you can choose the correct one.

Takeaway:

Always use Spell Check before submitting your assignment — it’s like having your own teacher proofread your work!

6. Find and Replace Tool

Imagine you typed “India” 30 times and now need to change it to “Bharat.” Instead of searching manually, use Find and Replace.

Steps:

1. Press Ctrl + H.
2. Type the word you want to find and the one to replace it with.
3. Click Replace All.

Takeaway:

It saves time and ensures accuracy across long documents.

7. Page Borders and Shading

You can decorate your page with colorful borders and background shading to make your projects stand out.

Steps:

1. Go to Design → Page Borders.
2. Choose line style, color, and width.
3. For shading, select Design → Page Color.

Example: Use green borders for a Science project and blue for English.

Takeaway:

Borders add beauty and clarity to your documents.

8. Header, Footer, and Page Numbers

Headers and footers are text that appear at the top and bottom of every page — useful for adding your name, date, or page numbers.

Steps:

1. Go to Insert → Header or Footer.
2. Choose a design and type your text.
3. For page numbers, go to Insert → Page Number.

Example:
Header: Class 5 – Computer Project
Footer: Page 1

Takeaway:

These make your document organized and professional.

9. Inserting Shapes and SmartArt

Shapes like circles, arrows, and flowcharts help illustrate ideas clearly.

Steps to Add Shapes:

1. Go to Insert → Shapes.
2. Choose a shape and draw it.
3. Add text inside it.

Example: Create a flowchart to show “How a Seed Grows into a Plant.”

Takeaway:

Shapes make your content interactive and visually appealing.

10. Track Changes and Comments

When working in teams (like group projects), you can use Track Changes to see who edited what.

Steps:

1. Go to Review → Track Changes.
2. MS Word highlights all edits and comments.

Takeaway:

Perfect for teachers reviewing assignments or students editing together.

11. Saving and Sharing Documents

Always save your work! You can even save it on OneDrive to access it from anywhere.

Steps:

1. Click File → Save As.
2. Choose your folder and file name.
3. Select file type – .docx or .pdf.

Takeaway:

Saving your file correctly ensures your hard work is safe and easily shareable.

Fun Activity for Class 5 Students

Coming Soon….

Summary – Become an MS Word Wizard!

So, that’s it! You just discovered the advanced features of MS Word that make your documents smarter, cleaner, and more creative.

Let’s recap what we learned:

• Styles and formatting make writing look professional.
• Pictures, tables, and WordArt add visual appeal.
• Spelling, grammar, and find-replace tools save time.
• Borders, shapes, and SmartArt help beautify projects.
• Track Changes and Headers make you a pro user!

Now it’s your turn! Try using at least three of these features in your next school project.
And if you liked this post, share it with your classmates or teachers — let’s all make our documents awesome!

Interesting Facts about MS Word

1. MS Word Was Born in 1983!
2. The very first version of Microsoft Word was released in October 1983 — that’s over 40 years ago! It was originally made for a computer called Xenix (a version of UNIX).
3. It Wasn’t Always a Microsoft Product!
4. The creator of MS Word, Richard Brodie, was originally working at Xerox before joining Microsoft to develop Word.
5. Before the Mouse, There Were Shortcuts!
6. Early users of MS Word didn’t have a mouse — they used only keyboard shortcuts to select, copy, and move text!
7. MS Word Can Speak and Listen!
8. The latest versions include text-to-speech and dictation features that let your computer read out text or type what you say.
9. The “.doc” and “.docx” Difference
10. Older versions of Word used the file extension .doc, while newer versions use .docx, where “x” stands for XML, making files smaller and more secure.
11. It Can Auto-Correct Your Mistakes Instantly!
12. The AutoCorrect feature was introduced to fix spelling and grammar errors automatically — even while you type.
13. MS Word Isn’t Just for Writing!
14. You can insert tables, charts, pictures, SmartArt, hyperlinks, and even simple math equations right inside your document.
15. Mail Merge Is a Hidden Superpower!
16. Using Mail Merge, you can send hundreds of personalized letters or emails to different people — all from one Word document.
17. Templates Save Time Like Magic!
18. MS Word includes ready-to-use templates for letters, resumes, flyers, and certificates — perfect for school projects!
19. You Can Lock Your Work!
20. You can password-protect your Word document so that no one else can open or edit it without your permission.
21. MS Word Is Used in More Than 100 Languages!
22. That’s right — students from around the world can type and edit in their own language using Word’s multilingual support.
23. Fun Fact for Students:
24. Did you know that most schools and offices test typing and formatting skills using MS Word? Learning it well can help you shine in computer exams!

Activity (Exercise):

A. Fill in the Blanks.

1. ________ helps to check and correct spelling mistakes in MS Word.
2. ________ is used to add pictures and drawings in a document.
3. ________ makes your headings look decorative and stylish.
4. We can create tables using the ________ tab.
5. ________ adds colors and lines around the page.

Answers

1. Spelling & Grammar
2. Insert tab
3. WordArt
4. Insert
5. Page Border option

B. True or False.

1. WordArt is used to correct grammar mistakes.
2. Tables are created using the Insert tab.
3. Page Borders make the document more attractive.
4. Styles are used to add pictures.
5. Find and Replace saves time.

Answers

1. False
2. True
3. True
4. False
5. True

C. Short Answer Questions

1. What is the use of Track Changes in MS Word?
2. How can you insert a picture in your document?
3. What is the purpose of using Styles?
4. Write two benefits of using Spell Check.
5. How can you insert a table in your file?

Answers

1. Track Changes helps to see who made edits in a shared document.
2. Go to Insert → Pictures → Select image → Insert.
3. Styles give a consistent and professional look to text.
4. It saves time and helps avoid spelling/grammar mistakes.
5. Go to Insert → Table → Choose number of rows and columns.

Quiz:

Coming Soon…

Supplementary Materials:

Provide downloadable materials for learners to review:

• – PDF Guide: “Coming Soon”
• – Cheat Sheet: “Coming Soon”
• – Video Source: “JNG ACADEMY“
• – Articles: “Blog Page“

FAQs:

More Links:

Paid Earning Courses:

• WordPress for Beginners
• WordPress Freelancing Mastery Course
• Blogging for Beginners

Class 5 Notes:

Subjectwise Notes

Appeal: Don’t forget to share this article with your classmates or friends who are also curious about computers. Did this guide help you understand what’s really inside your computer? Share your thoughts in the comments!